Privacy Policy

1. Who we are

Run & Digital UK is a community project based in London that supports migrants, women and families through sport, wellbeing and digital education.

Data controller:

Run & Digital UK

Email: runanddigital@gmail.com

For any questions about this Privacy Policy, please contact us by email.

2. What data we collect

We may collect and process the following types of personal data:

Information you provide to us directly:

• Name and surname

• Email address

• Phone number (if you choose to provide it)

• City/area (e.g. Haringey, London)

• Information you include in contact forms or registration forms

• Your preferences (for example, if you want to join running sessions or digital workshops)

Information collected automatically (website usage):

• IP address

• Browser type and device information

• Pages visited and time spent on the website

• Referring website or link

This information may be collected through Framer’s built-in analytics or similar tools.

Special category data (only if you choose to tell us):

• Basic health information relevant to running or sport activities (e.g. “I have asthma”, “I am pregnant”)

  We only collect this information with your explicit consent and only when it is necessary to keep you safe during activities.

3. How we collect your data

We collect data in the following ways:

• When you fill in a “Join Us”, “Contact” or other form on the website

• When you subscribe to updates or newsletters

• When you contact us by email or social media

• When you attend our events and choose to share your details

• Automatically through cookies and similar technologies when you browse our website

Form submissions may be stored in Google services (e.g. Google Sheets / Google Drive), which are provided by Google LLC.

4. Why we use your data (purposes and legal bases)

We process your personal data for the following purposes and legal bases:

1. To respond to your enquiries and messages

   
   

   • Legal basis: Legitimate interest (to respond to people who contact us)

   
   

2. To register you for running sessions, digital workshops and events

   
   

   • Legal basis: Performance of a contract (providing the activity you signed up for)

   
   

3. To send you information and updates about Run & Digital UK

   
   

   • Legal basis: Consent (you can unsubscribe at any time)

   
   

4. To improve our website, services and community programmes

   
   

   • Legal basis: Legitimate interest (to understand how people use our services)

   
   

5. To keep participants safe during sport activities

   
   

   • Legal basis: Explicit consent and legitimate interest (e.g. knowing if you have a condition relevant to running)

   
   

6. To comply with our legal obligations

   
   

   • Legal basis: Legal obligation (for example, if a court or regulator requires information)

   
   

5. Sharing your data

We do not sell your personal data.

We may share your data with:

• Service providers that help us run the website and manage data, such as:

  
  

  • Framer (website platform)

  • Google (Google Sheets / Google Drive / email)

  
  

• Public authorities or regulators, if we are legally required to do so

All service providers are required to keep your data secure and use it only according to our instructions.

6. International transfers

Some of our service providers (such as Google or Framer) may store or process data outside the UK and the European Economic Area.
Where this happens, we take steps to ensure your data is protected, for example by relying on:

• Adequacy regulations approved by the UK government; or

• Standard contractual clauses or equivalent safeguards provided by the service provider.

7. Data retention – how long we keep your data

We keep your personal data only for as long as necessary for the purposes described above:

• Contact / registration forms: usually up to 2 years after your last interaction with us

• Mailing list / updates: until you unsubscribe or ask us to delete your data

• Event lists and safety information: usually up to 1 year after the event, unless we need it longer for legal reasons

After the retention period has ended, we will securely delete or anonymise your data.

8. Cookies and analytics

Our website may use cookies and similar technologies to:

• Make the website function correctly

• Understand how visitors use the site

• Improve content and user experience

You can usually control cookies through your browser settings. If you disable cookies, some parts of the website may not work properly.

If we start using specific analytics tools (e.g. Google Analytics), we will update this Privacy Policy to include more details.

9. Children’s data

Our activities may include young people and families.

• If you are under 16, please ask your parent or guardian before giving us any personal information.

• We may ask for parental consent for participation of children in events.

We do not knowingly collect personal data from children without appropriate consent.

10. How we protect your data

We take appropriate technical and organisational measures to protect your personal data, including:

• Using secure services (HTTPS, password protection)

• Limiting access to your data only to volunteers and organisers who need it

• Training our team to handle information responsibly

However, no system is completely secure, and we cannot guarantee absolute security.

11. Your rights under UK data protection law

Under UK GDPR and the Data Protection Act 2018, you have the right to:

• Access your personal data

• Correct inaccurate or incomplete data

• Request deletion of your data (in some cases)

• Restrict how we use your data

• Object to certain types of processing (e.g. direct emails)

• Withdraw consent at any time (where processing is based on consent)

• Data portability, where applicable

To exercise any of these rights, contact us at:

runanddigital@gmail.com

You also have the right to lodge a complaint with the UK regulator:

Information Commissioner’s Office (ICO)

ico.org.uk

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time.

We will post the new version on this page and update the “Last updated” date at the top.

We encourage you to review this page periodically to stay informed about how we protect your data.

13. Contact us

If you have any questions, concerns or requests regarding this Privacy Policy or your personal data, please contact:

Run & Digital UK
Email: runanddigital@gmail.com